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Whether you’re an independent trucker or the owner of a trucking business, you need a simple way to invoice your suppliers and customers. Ease your administrative load with our free invoice templates that are equal parts professional and customizable for your logistics needs.
To get paid even faster, get Lili Smart and simplify your invoicing management using the Lili platform!
Regardless of what you’re shipping, trucking invoices involve listing a lot of items and services. Your invoice template should have slots for everything you might charge for as a trucking business.
Every invoice should include contact information for both parties, a unique invoice number, the invoicing date, and the word “invoice” in order to be legally valid. In addition, a trucking invoice should have a very detailed description of the services and other costs you are invoicing your customer for. Stay in accordance with federal motor carrier safety regulations by including the following information on your invoice:
Deliver your invoice to the person who is directly responsible for paying the bill—either the shipper or receiver—and keep a copy for your own records. Include detailed steps guiding your client in submitting payment, whether through an external payment method or via ACH. With Lili’s Invoicing Software, you can connect Stripe, Venmo, Cash App, PayPal, or share your banking information for customers to pay via ACH and get paid even faster.
When invoicing for both full truckload (FTL) and less-than-truckload (LTL) you need an invoice template that allows you to detail every step of the process, from weight and size of freight to transfer information. Customize this template easily to bear any load!
You are known for your temperature-controlled transportation, protecting your customers’ cargo. Cover all the necessary details relevant to your perishable freight services (from freezer type to load volume) on an invoice that’s as reliable as your refrigeration.
Your top priority is to take care of your customer’s waste so they don’t have to, not managing administrative busywork! Don’t waste time – lighten your own load with this easily customizable, professional invoice template so you can focus more energy on the haul.
Special cargo requires special expertise—and your customers rely on you to safely transport their fragile or even dangerous cargo from A to B. This professional invoice template demonstrates every precaution you have taken to ensure a safe delivery so you can get paid for your efforts.
Whether towing a long-distance load or helping a frazzled teen get their car out of a ditch, you need an invoice that identifies services rendered to your customers. This free invoice template lifts the burden of invoicing off your shoulders for a professional-grade experience all around.
Your trucking invoice is the last step in your transaction with a customer. The road has been traveled, the load has been hauled, and you’re ready to collect payment. Now is your chance to really set yourself apart from competitors with an impressive, professional invoice that gives customers all the information they need to be confident in your logistics skills and attentive care for their cargo.
Once you understand how to create an invoice, you should consider which format is best for you and your unique trucking business. From word processors to spreadsheets, templates are available in a variety of formats to suit your trucking invoice needs.
Customizable invoice templates in these word processing applications include pre-built fields and lines that are easy to fill and send, though you must manually input all information yourself due to a lack of formula capabilities. As a trucking company, you often need to calculate weight and cost totals, making a manual process less than ideal.
These spreadsheet platforms have free invoice templates with an element of automation, as they include formula functions to easily calculate quantities and totals. With so many categories of costs and quantities to fill, formulas can save you a lot of time in the invoice creation process.
PDF invoice templates are convenient for emailing or printing your invoice as they provide reliable, consistent formatting to keep your invoice clean and professional. This can be a great option for trucking companies that consistently list items in the same categories, but may not be ideal for those that require further customization and calculations.
Undecided about what invoicing solution to choose? You can save time and take your business to the next level by using Lili’s Invoicing Software. Here’s a useful comparison between the two invoicing options:
When it comes to transportation and logistics, timing is everything. Save time with Lili’s Invoicing Software! In a few simple steps, you can generate a professional, detailed invoice, ready to be delivered to your customer.
Keep your invoices organized and easily accessible from anywhere with Lili's Invoicing Software. Save customer details so you can issue corrections on the fly and seamlessly generate new invoices for repeat customers.
Get paid faster in any way your customer prefers! With the ability to collect payments via debit & credit cards, ACH, Venmo, Cash App, PayPal, and even checks, you'll avoid gridlock when it comes to getting paid!
Invoicing software will help your trucking business to go the distance with professional tools and easy integrations right at your fingertips. Here are just a few of the key benefits:
You can create a trucking invoice by following the steps below:
